Privacy notices for online applicants

How we use your personal data and what your privacy rights are:
Information under Art. 13, 14 and 21 of the General Data Protection Regulation (GDPR)

This Privacy Statement supplements and clarifies our general Privacy Statement which you can find at www.norres.com/us/legal/privacy-statement/.

1. Who is responsible for processing personal data and who can I contact?

We are the controller responsible:

NORRES Schlauchtechnik GmbH
Managing Director: Engelbertus H. Cordewener
Am Stadthafen 12-16
45881 Gelsenkirchen
Germany
Phone +49 209 8 00 00 0
Email info(at)norres-baggerman.com

You can contact our Data Protection Officer as follows:

Mr. Olaf Tenti
GDI Gesellschaft für Datenschutz und Informationssicherheit mbH
Körnerstraße 45
58095 Hagen (NRW)
Germany
Phone +49 2331 356 832 0
Email datenschutz(at)gdi-mbh.eu

2. What sources and data do we use?

We process personal data when you apply to us by email or when you contact us using our online form. We do this where processing is necessary to prepare, and hence enter into, a contract.

In particular, the following personal data and types of data are processed for the purposes mentioned in Section 3:

• Data relating to your identity (first and last name, address, marital status)
• Data relating to your qualifications (educational and vocational qualifications, certificates, language skills, additional qualifications)
• Biographical data about you (start, end, place and duration of school education, training, higher education, further training and professional activities)
• Other data provided by you

3. Why do we process your personal data (purposes of the processing) and on what legal basis?

In the following we explain why we process personal data about you and on what legal basis.

3.1 At your request, to enable us to take steps prior to entering into a contract (Art. 6(1) b GDPR)

Personal data are processed before we decide whether or not to enter into a contract of employment with you and, if applicable, in order to prepare this contract. In other words, processing is also necessary should your application be successful.

3.2 Based on a balance of interests (Art. 6(1) f GDPR)

We may also use your personal data based on a balance of interests in order to safeguard our legitimate interests or those of a third party. In particular, we may do this for the following purposes:

• General business management
• Exercise of legal claims or defence in case of legal disputes
• Prevention and investigation of criminal offences
• Ensuring IT security and operation

Our interest in each processing activity derives from the respective purposes and is otherwise of an economic nature (efficient performance of tasks, distribution, avoidance of legal risks).

3.3 Based on your consent (Art. 6(1) a GDPR)

Insofar as you have given us your consent to process personal data about you, the legality of this processing is based on your consent. You may withdraw your consent at any time. You may also withdraw a declaration of consent made before the effective date of the GDPR, i.e. before 25 May 2018. Please note that withdrawal is only effective for the future. Processing carried out prior to the withdrawal is not affected by this.

3.4 Special data types

Your religion and your health status are special types of personal data, which we will only process insofar as this is necessary for the payment of church tax, for occupational medical reasons or to assess your suitability for employment and hence establish an employment relationship (Art. 9(2) b and h GDPR).

4. Who can access my data?

We only share your personal data with third parties as permitted by law. The data mentioned in Section 2 will be disclosed to government agencies if this is necessary to comply with a legal obligation or insofar as you have given your consent to such disclosure.

5. How long do you keep my personal data?

We keep the personal data collected from you in the course of the application procedure for a period of six months. This period is necessary in order for us to complete the application procedure and, where applicable, comply with record-keeping requirements. The retention period may be extended with your consent (see 3.3) in the event that you wish to be contacted by us should another suitable vacancy arise.

6. Are personal data transferred to third countries?

We will not transfer your data to third countries, i.e. to states outside the European Economic Area (EEA).

7. What other data protection rights do I have?

Under the respective legal frameworks you have the right to request information (Art. 15 GDPR, § 34 German Data Protection Act (BDSG)), the right to rectification (Art. 16 GDPR), the right to erasure (Art. 17 GDPR, § 35 BDSG), the right to restriction of processing (Art. 18 GDPR), the right to object to processing (Art. 21 GDPR) and the right to data portability (Art. 20 GDPR). You also have the right to lodge a complaint with a supervisory authority (Art. 77 GDPR, § 19 BDSG).

8. Will my personal data be used for profiling purposes?

We will not process your personal data for the purposes of evaluating certain personal aspects (“profiling”).

9. Am I required to provide personal data?

You are not under any legal obligation to provide us with personal data. However, should you decide not to provide us with the personal data we require in order to enter into and execute the contract, or which we are legally required to collect and process during and after entering into the contract, it will generally not be possible to enter into a contract with you.

10. Information on your right to object under Art. 21 GDPR

You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you which is based on point f) of Art. 6(1) GDPR (processing of data for the purposes of legitimate interests), including profiling based on those provisions within the meaning of Art. 4(4) GDPR. If you object to processing, we will cease processing of your personal data unless we can demonstrate compelling, legitimate reasons for continuing data processing which override your interests, rights and freedoms or, alternatively, for the establishment, exercise or defence of legal claims.
Your objection can be communicated to us informally and should, where possible, be addressed to the contact persons named in Section 1.